Job Board

Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Do you thrive in a fast-paced office environment and enjoy collaborating with various programs and people? If so, we have an exciting opportunity for you to join our team as an Administrative Assistant.

As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our front office by providing support to various departments. Your responsibilities will include assisting visitors, maintaining office supplies, and assisting with general administrative tasks. You'll be a crucial part of our team, helping to ensure that daily operations run efficiently and effectively.

At Spero Family Services, we are committed to making a difference in the lives of individuals and families in our community. Regardless of their position, every member of our staff plays an important role in those efforts. If you passionate about helping others and possess the necessary skills, we invite you to apply!

Key Responsibilities:

• Front Office: Manage the day-to-day operations of the front office. Duties may include handling incoming calls, greeting/assisting visitors, overseeing incoming and outgoing mail, managing petty cash, and maintaining office supplies.

• Agency Support: Provide assistance to various departments and programs as needed. Duties may include mailing thank you letters, completing bank deposits, completing reports, and providing research for agency projects.

• TLP Administrative Support: Assist the TLP Program as needed. Including, but not limited to, assistance with client file management.

• Scheduling: Manage conference room and vehicle availability for employees. Ensure vehicle keys and other necessary items are accounted for.

• Purchasing: Approve and/or purchase agency supplies as requested and ensure orders are properly distributed and invoiced.

• Keys: Monitor, distribute and maintain proper inventory of keys.

• Cell Phones: Monitor and distribute agency cell phones and serve as liaison between the agency and our carrier.

• Other: Other duties as assigned.